Finding new office space often takes longer than you think. In this article, you’ll learn when to start the process, what affects the best time to sign a new lease – and how good timing can save you both money and stress.
How long does it take to find new office space?
The process of finding new office space can vary greatly, but for most businesses it takes between 3 and 12 months from the moment the need arises to actually moving in. The timeframe depends on factors such as:
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Size of the space: The larger the office, the fewer options available and the more complex the negotiations and fit-out process.
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Specific requirements: If you need customised areas, meeting rooms, kitchens or other tailored solutions, it will take more time.
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Location: Highly sought-after areas, such as central Oslo, often have stronger competition.
Small companies can sometimes find a solution quickly, especially if they are flexible on location and layout. Growth companies or those with scalability needs should set aside more time – ideally with a plan for future requirements.
When should you start the process?
A good rule of thumb is to start looking for new premises at least 6–12 months before your current lease expires. This gives you time to:
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Map out your needs and preferences
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Explore the market
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Negotiate terms
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Fit out and furnish your new space
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Honour any notice periods, which are often 3–6 months
By starting early, you reduce the risk of poor deals and rushed decisions – and have more time to negotiate a solution that truly fits your needs.
Key Tips for Timing Your Office Search
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Start early: Begin your search 6–12 months before your lease expires.
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Know the market: Quieter periods, such as late spring and summer, can offer better deals.
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Avoid rushing: Poor timing can lead to higher rental costs and fewer options.
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Plan for growth: Choose offices that can adapt to future needs.
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Use the right tools: Platforms like Spacefinder give you an overview of available office space in Oslo and surrounding areas.
When is the best time to sign a new office lease?
Supply and demand – market cycles
The office space market follows certain seasonal patterns and economic cycles. During high-demand periods (typically early autumn and New Year), landlords may be less willing to offer discounts or flexible terms. In quieter periods – for example, late spring and summer – you may have more bargaining power and more choices.
Understanding market cycles gives you a strategic advantage when deciding the best time to sign a lease.
Time is money – avoid last-minute decisions
Poor timing can be costly. If you wait too long:
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You may have to enter into a short-term lease or extend your current agreement on unfavourable terms
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You could end up paying double rent during a transition period
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You’ll have less time to make necessary fit-outs, which can impact comfort and productivity
Conversely, early planning can save money, secure a better location and give you more flexible terms. It’s about having time to choose, not just react.
How do you know it’s time to move?
Many companies wait too long before starting the process. Here are some signs it may be time to look for something new:
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Lack of space – employees are cramped or meeting rooms are booked far in advance
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Too much space – you’re paying for unused areas
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Unrepresentative environment – your office no longer reflects your company’s identity
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Wrong location – inconvenient for clients, staff, or partners
There may also be strategic reasons to move, such as being closer to customers, attracting new talent, or supporting a new organisational structure.
How to make a solid plan for your office search
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Create a realistic timeline – factor in all stages: needs assessment, viewings, negotiations, fit-out, move.
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Define your requirements early – size, flexibility, location, budget, growth plans.
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Involve the right people – decision-makers and any external advisors.
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Use tools like Spacefinder – get an overview of available spaces and connect directly with landlords.
FAQ – Frequently Asked Questions
1. How much time should I allow to find new office space?
Allow 6–12 months to find new office space in the Oslo area. The timeframe depends on size, location, and any fit-out work required before moving in.
2. Why should I start my search early?
Starting early gives you better negotiating power, more options, and time to find the right office. It also reduces the risk of costly last-minute solutions.
3. When is the best time of year to sign a new office lease?
It’s often advantageous to sign a new lease in quieter periods, such as late spring or summer, when demand is lower and landlords may be more flexible on price.
4. What happens if I wait too long to find a new office?
Waiting too long can result in poor terms, short-term leases, or an unsuitable office. You may also risk paying double rent during a transition period.
5. How can I find the best office space for my business?
Define your needs and budget, use an office search platform like Spacefinder to get an overview, and consider professional advice to secure the best deal.
About the author
This article was written by Simen Strandos, advisor at Spacefinder. He specialises in consulting and helps small and medium-sized businesses find or lease out office space.