How much does it cost to move furniture and equipment to new office premises?

Moving into new office premises is an exciting milestone for any company, but it is also a process that involves costs. One of the most common questions we get is: How much does it actually cost to move an office?

The short answer is that a typical moving process costs around 5,000 NOK per employee. This is an average, and the amount can vary depending on several factors. Below, we take a closer look at what affects the cost when it comes to the actual moving of furniture and equipment.

Factors that affect moving costs

1. Amount of furniture and equipment
   The more workstations, meeting tables, filing cabinets, and technical installations you have, the more time and resources are required to dismantle, transport, and reassemble them.
2. IT and technical equipment
   Moving PCs, monitors, servers, networks, and telephone systems often requires specialized expertise. Ensuring that everything works from day one in the new premises can increase the cost.
3. Distance between old and new premises
   A move within the same building is significantly cheaper than a move between cities or regions. Transport costs and time increase with distance.
4. Time and downtime
   Every hour employees cannot work due to the moving process represents an indirect cost. A well-planned moving process minimizes this downtime.
5. Professional moving services
   Many companies use moving companies for packing, transport, dismantling, and reassembly. This costs extra but reduces risk and saves time.

How to save money on the move

• Plan early: A detailed moving plan makes it easier to avoid unforeseen expenses.
• Reuse where possible: Not all furniture and equipment need to be replaced.
• Compare providers: Obtain quotes from multiple professional moving companies to find the best balance between price and quality.
• Choose the right timing: Move outside peak periods to reduce both downtime and costs.

Summary

Moving furniture and equipment to new office premises costs on average around 5,000 NOK per employee, but the total depends on the amount of equipment, IT needs, distance, and the services used. With proper planning and the right service providers, you can ensure a smooth and cost-effective moving process.

About the author

This article was written by Lauritz Kittelsen, Advisor at Spacefinder. He has expertise in consulting and helps small and medium-sized businesses find or lease office spaces.